Records you should keep
You’re required to keep and maintain records of the dates and hours your employees work for you and how much they’re paid.
You’re also required to give employees regular payslips with these details, as a hard copy or in electronic form.
Not only does good record keeping makes sure you pay workers correctly, it also provides useful information to forecast future costs.
Other employee records you’re obliged to keep are:
- start and end date of employment or contract end date
- what agreement covers their employment – such as award, workplace agreement, contract
- start and finish times of overtime hours worked for employees who are entitled to overtime penalty rates or loadings
- leave accruals – such as annual leave and personal leave
- superannuation fund and contribution details.
Documentation to complete
There are a number of documents which the employee must complete as part of the recruitment process including:
- contact information
- emergency contact details – in case of emergency whilst at work
- bank account details – so wages can be paid into the nominated account.
Tax file declaration form
A Tax file number declaration form needs to be completed so you can work out how much tax to withhold from employee payments.
Ask employees to download the Tax File Number Declaration form and print the form and fill it in by hand.